Private Organizations

Private organizations (POs) are self-sustaining special interest groups that operate on military installations with the written consent of the commander.

Small unofficial activities (like coffee funds, flower funds, sunshine funds, and other small operations) are generally not considered POs. However, if their current assets (which include cash, inventories, receivables, and investments) exceed a monthly average of $1,000 over a 3-month period, the activity/organization must become a PO, discontinue on-base operations, or reduce its current assets below the $1,000 threshold.

A PO must submit a written constitution, bylaws, or other similar documents that:

• Address the nature, function, objectives, membership eligibility, and sources of income of the PO;

• Provide certification indicating that PO members have been notified and understand their personal financial liability for obligations of the PO, as provided by law;

• Describe the responsibilities of PO officers for asset accountability, liability satisfaction, and sound financial and operational management; and

• Provide specific guidance on disposition of residual assets upon dissolution.

POs may not use the seals, logos, or insignia of the Department of Defense (DoD) or any DoD component, organizational unit, or DoD installation on organization letterhead, correspondence, titles, or in association with organization programs, locations, or activities.

POs must be self-sustaining, primarily through dues, contributions, service charges, fees, or special assessments of their members. Any fundraising activities must adhere to the requirements of the Joint Ethics Regulation.

POs and unofficial activities/organizations may not sell or serve alcoholic beverages.

POs must have liability insurance unless the installation commander waives the requirement.